CONSENT TO PROCESSING OF PERSONAL INFORMATION IN TERMS OF THE PROTECTION OF PERSONAL INFORMATION ACT, 4 OF 2013
Dear Valued Customer / Supplier of Oh Two Clothing (Pty) Ltd – CK Number: 1997/020940/07
Updating of records in line with POPIA
We hereby request that you as our valued supplier/client assist us in keeping your personal and/or businessinformation accurate and up to date and in line with the Protection of Personal Information Act (POPIA). You may doso by sending all relevant information to email@example.com or contacting the company telephonically on031 579 5199.
Should we not receive any response from you, we will accept that your personal and/or business information isaccurate and up to date and that we have your permission to process, collect, store and share your information inaccordance with the POPI act and in a manner which protects the privacy and security of the information.
You as a client/supplier to Oh Two Clothing (Pty) Ltd also undertake to immediately advise the company of anychanges to your personal information should any of the details change.
What is the POPI Act
POPI refers to South Africa’s Protection of Personal Information Act. This Act regulates the “Processing” of “PersonalInformation”.
“Personal Information” means information relating to an identifiable, living, natural person
or juristic person (sole proprietors, companies, CC’s etc.)
“Processing” means what is done with the Personal Information collected, including usage, storage, dissemination to 3rd parties, alteration or deletion (whether such processing is automated or not).
Why do we need your information and what do we do with it?
We are a responsible party in terms of the POPIA. Lawfully we require your information in order to service/receiveservices from you as a Oh Two Clothing (Pty) Ltd client/supplier. Oh Two Clothing (Pty) Ltd only uses your information (provided to us by yourself) for purposes relating to our legitimate business operations and to comply with our obligations towards you as a customer/supplier. These purposes include; providing information on products and/orservices requested by you, establishing your needs and preferences in relation to products and/or services weprovide, helping us identify you when you contact us, facilitating delivery of provided goods to you and/or collecting goods provided to us from you and maintaining your records. We may also be required to share your personal andbusiness information to our company attorneys for any legal proceeding should it be deemed necessary.
Storage, retention, and destruction of information
All information provided to Oh Two Clothing (Pty) Ltd by yourself will be stored securely and held for the purpose for which it was collected. This information may be utilized only by employees within the Company and where appropriate some information may be retained in hard copy. Oh Two Clothing (Pty) Ltd assures you that storagewill be secure and audited regularly regarding the safety and security of the information.
Acknowledgement and consent
Compliance with the POPIA is mandatory for all organisations in South Africa.
POPIA makes it illegal to collect, use or store the personal information of customers and businesses unless it is done inaccordance with the laws and regulations prescribed in the Act.
Complaints in terms of the Act
In terms of section 11(3) of the Act, the supplier has the right to object in the prescribed manner to the company processing its personal information. You may lodge a complaint with the company’s Information Officer by emailing firstname.lastname@example.org